6 Tips to Control Birthday Party Costs

birthdays on a budgetPhoto credit: Kid’s Birthday Parties via Foter.com/ CC BY

Birthdays are often an excuse for extravagance. Celebrities might spend $5,000 on a cake or buying an $187,000 playhouse for their six-year-old. Or maybe you know families that hire a yacht for their 10-year-old’s party or host 50 kids at Disneyland for the day — 50!

Yet there are those of us who want to try and keep the birthday spending on a tight budget. After all, it’s the thought that counts, right? Plus, paying off credit card debt or keeping up with the mortgage payments is probably more important than a big, blowout bash for a nine-year-old.

Pop that Birthday Budget Balloon

Here, then, are six strategies to help you keep birthday party costs under control:

Accept Assistance.

No, there is no federal assistance program for party planners. But, you likely have friends and family who would be willing to help:

  • Instead of paying $70 to a bakery, ask a friend to contribute a freshly baked cake.
  • Ask grandma and grandpa to suggest some old school games that will save you from paying for a roving arcade truck or a big bouncy house out back. Kids like to play, after all. Maybe offering them some options they haven’t encountered before will win points for novelty while also giving family members a chance to prove they’re still pretty awesome.
  • Invite young cousins and neighborhood friends to be crafty and draw or paint decorations for the party. It will look homemade, sure, but the birthday honoree will also feel the love of their family and friends whenever they look about them.

Party Outdoors.

If you’re looking at a warm weather birthday, you might host a movie night on screen in a backyard, a field day at a neighborhood park, or an obstacle course in the cul de sac (having warned the neighbors first). These options are more affordable and again will encourage creativity that can make your party distinct.

budget birthday

Photo credit: ND Strupler via Foter.com / CC BY

Think Strategically about Timing.

Planning a party over lunch or dinner might suggest you will be offering a meal. Inviting folks between 2 and 5 saves you from this expectation — snacks will likely do the trick.
If you are going to serve food, keep the menu simple and find a friend who can let you borrow their membership to a bulk store such as Costco or Sam’s Club.

Price Package Deals.

If celebrating the big day is happening at a party venue, shop around to see who offers the best deal. Sometimes a party sticker price seems more expensive than a competitor. But compare it line by line to see what’s included in each offer.

Plan Ahead.

By keeping an eye on sales you can often find party items at reduced costs. This is a good way to keep control of party decoration costs, paper supplies and plastic cutlery, and anything that goes in the loot bags (if you decide your guests can’t go without swag).

Go Digital.

Spending money on paper invitations and envelopes, plus postage (if necessary) is an unnecessary expense for the budget conscious. It’s easy to set up an electronic invitation online at a site such as Evite or Punchbowl.

Budget Birthdays Special Too

Of course, the easiest way to cut party costs is to cut out the party. But, if that simply isn’t going to fly with the birthday boy or girl you are feting, take another take and keep the guest list small.

Yes, I believe I everyone deserves a big day on their birthday — but that doesn’t mean anyone should have to break the bank to make it happen.

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